Date Issued: February 23, 2010
Date Effective: February 16, 2010
Policy Statement / Purpose
University Settlement is required to collect and use personal information which can include name, mailing address, email address, social insurance number, date of birth, banking and credit card information, amongst other things, from its members, clients and donors in order to provide services, to process payments and other transactions, to administer and maintain accounts, to process and deliver invoices and statements, to provide marketing materials, as well as other internal administrative functions.
When visiting our website, University Settlement will collect the IP address, the computer’s operating system, the browser type and language are automatically collected each time you use the Website. Moreover, the identity of the website visited prior to University Settlement’s website will also be collected, as will the web request and the date and time of the visit and the site pages visited.
University Settlement seeks written consent where appropriate (it will also accept oral consent). Sometimes, an individual’s consent may be implied through his or her conduct with University Settlement. If, at any time, a new use of information is required, University Settlement will inform affected individuals and obtain consent.
Limits for Collecting, Using, Disclosing and Retaining Personal Information
University Settlement, unless required by law, does not collect, use or disclose personal information of individuals, except when it has obtained consent.
From time to time, University Settlement may provide personal information to third parties including third parties who administer our services and third parties who may mail or email invoices, statements, newsletters and other material.
Security: University Settlement respects the privacy of its clients and employees and will protect that privacy as vigorously as possible. University Settlement stores personal information in electronic and physical files that are secure and to which access is restricted.
Updating Information: University Settlement makes every effort to keep personal information accurate, complete and current. University Settlement will update any changes to personal information when received. If University Settlement holds personal information about an individual which can be established by the individual to be inaccurate, complete and up-to-date, University Settlement will take reasonable steps to correct it.
Access: All individuals have access to their personal information when requested. University Settlement will respond to inquiries and/or objections within 30 days of notice. University Settlement will keep records of inquires and/or objections and will document their resolution. University Settlement will conduct all investigations in a timely, fair and impartial manner.
Any questions relating to University Settlement’s handling of personal information should be directed to our Privacy Officer.